Many schools till today depend on paper based school management. If we look at academic information management such as Marks card generation, each of the class teacher in the School has to enter the student marks in the printed marks card manually. They will have to spend time in entering marks for all the subjects, then calculate total and marks grade for each of the subjects. This activity they have to do after every test, it would take at least a week time for the teachers to actually give final marks card to the students.
If school conducts 3 tests and 2 exams in an academic year and say they have 10 classes and 10 teachers, 1200 man hours in a given Year will be spend on marks card preparation for the entire school for all the tests and exams. If the same work is done using School Software it would only take 150 man hours for a year.
If you would say that your school does not do it manually and use excel sheet to do the calculations, In this case you are only saving time on calculation, you would spend more time on entering data for all the students in different excel sheets and arranging them, formating them and taking printouts. It only saves 20% of time. But you will spend more time on formating and managing your excel sheets.
To setup excel sheet for every test, exam and for every year becomes tedious task. And it becomes difficult to manage excel sheets over years. with School Software, once you input data it does all the calculation and formating, all that the teacher has to do is hit print to get the marks cards. The other advantage is that you can go back and forth between tests and exams also across academic years to track the performance of the students over years. You can generated various graphs and reports for the same data at a click of a mouse.
Though many schools now a days feel the necessity of having a School Software, the adoption rate is very slow. Excel sheets seems to solve the problem to certain extent but it becomes unmanageable over years and how you mange data in excel is left to each persons imagination. when a person currently maintaining data in excel sheet leaves the organization, it becomes difficult for others to understand his/her way of doing things.
School Software helps Schools to have very simple, formal and computer based work flows to simplify the process and to improve the process over years. Its a time saver for School Management and for the teachers.
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